With these 11 solutions, you experience the best use of time
Today many of us live in such a way that we have many things to do, but we don't have enough time to do them! isn't it? In this situation, one of the best and most important things we can do is to learn how to be more efficient and make the best use of time. There are various ways to increase efficiency and optimize the use of time. In this article, we will introduce and review 11 solutions to increase your productivity and efficiency.
1. Determine your priorities before starting work
Each morning, before starting work, determine your priorities for the day. We recommend that you focus on only three to five tasks that are most important and priority for you. In other words, try to make a list of "what I want to do most today" exactly for yourself. This work may seem a little strange, but it will help you to use your time in a better way and use your time only for the most important things.
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2. Quit unimportant tasks
Have you ever felt like crossing off some of your to-do lists? This always gives us a good feeling, because we will feel less work pressure on ourselves. You can experience this feeling every morning! Every day, when you write down your daily to-do list, cross off the unimportant tasks or those that are less important and necessary at the moment. Some tasks are not really urgent and can be postponed for another time. The less the number of tasks and tasks you have for a day, the more focused you will be to do each of them and the more efficient you will be. Therefore, evaluate which tasks are more important to you and which of these tasks require more time. Then among them, choose the best options in order to use time.
3. Schedule your tasks
You can use your calendar as a very useful tool to schedule tasks. Write down a list of all your tasks in this calendar. Most of us plan our own work appointments, meetings or parties, so why not plan your working time?
In the previous steps, we had prepared a list of our daily tasks. Now look at your schedule and decide where in the day to put each one. You can do this both for the day and for the week. Even when something else comes up and interferes with the plans, you can easily transfer that part of the work to the house and another part (another hour or another day). Our main goal by using the schedule and using the calendar is to stay committed to our planning and as much as possible and according to the plan, to do the assigned work in the assigned time.
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4. Stop Wasting Time
We have to admit that we all generally waste some hours of the day doing things that are not very important. Constantly checking the news, talking in a group of friends, checking Instagram, making unnecessary phone calls, doing housework, all can be among the tasks that affect your time use and efficiency. Postponing any of these tasks will not only harm you, but it will also make you focus more on your plans and tasks and be more productive. Before starting any of these tasks, just ask yourself, "Is this the best use of my time?" The answer to this question will give you the answer to choose and plan your work.
5. Create an environment that inspires you
It doesn't matter whether you go to the office or work from home, look at your work space and around you and ask yourself if this space increases your energy and focus. Gives? If not, maybe it's time to make some changes to the environment. Sometimes small and simple changes like adjusting and increasing the ambient light can have a significant impact on your performance. Another solution like buying a plant or changing the decoration can also be useful.
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In addition, sometimes Sometimes we need a change of environment. Maybe it's better to change your office for a while or to work in a coffee shop or library some days of the week. All these things can create more energy and motivation in you, and as a result, the use of your time will be more quality and efficient.
6. Sleep earlier and wake up earlier
Sleep provides the energy needed to concentrate and do things gives you When you are tired and grumpy, you naturally cannot be at your most productive. So, always try to make it a priority to get between 7 and 9 hours of quality sleep at night.
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Instead of staying up late and catching up on things, we recommend going to bed early and waking up early in the morning. The reason is clear. When you wake up early, you can still have time to do personal or household chores. In other words, before getting ready and moving to the workplace, you can fulfill the duties and roles of your father or mother at home. Since the way you start the day affects the whole length of the day and your morals that day, it is better to start your day with enough time, a full breakfast and some morning exercise. With this, you will have enough energy throughout the day to use useful time.
7. Prepare yourself to focus
Your attention is one of your most valuable resources! Protect it. Create boundaries for your work time and space. To do this, you may need to do certain things. This can be different depending on you. Maybe you need to cancel all your work appointments in one day, maybe you need to close the room door and ask your family not to disturb you, and maybe even sometimes you need to do your work in a very quiet environment like a library. In this regard, when you are working, we recommend that you disconnect the phone's Internet and turn off notifications. The creation of these interruptions and the presence of distractions will disrupt your concentration and cause a lot of time wasting.
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8. Do only one thing at a time
Multitasking can make you feel like you're making good progress and multitasking. But the reality is that multitasking reduces productivity and undermines the use of your time. On the other hand, it can make you feel fearful and unbalanced. So, whatever you are doing, keep doing it. Complete and complete one task (if possible) before starting the next. Of course, sometimes things are too long and this approach is not possible. In such a situation, you should determine a specific amount of work for yourself and after doing that specific amount and plan, start the next work.
9. Be patient!
Sometimes we have to do things against our inner desire and reluctantly. This is a fact of all life. Avoiding and resisting doing something unpleasant will only make things worse.
As a famous slogan by Nike puts it, "Just Do It". Force yourself to devote part of your working hours to doing the same thing that you don't like. The thing is, even though you don't want to do it, it's your job and it has to be done. To make it easier to do the work, we recommend you to divide this task or work into smaller units and then do it. Working on the project in parts and small units will help you focus better on that subject and finally finish the whole project.
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10. Relax and take time to rest
Sometimes you need to push yourself to work or finish a project. But it is not always possible to work in this way, because resting is also very important. Resting can help increase our efficiency and productivity in various ways. You can do different things to relax. Leave work and take a walk. Make yourself a drink or call a friend. Remember, the goal is not to procrastinate. Rather, we want to continue working with more energy and focus. It never ends. There are always things to do. If you are not alert, you will get involved in this routine in the field of work and soon you will notice the damage that has been done to your body and spirit. Rest and recreation is an inseparable part of work planning. Working without paid breaks becomes boring and unproductive. So, if you want to be more productive and efficient, give yourself permission to pause, stop working, breathe and have fun.
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11. Focus on balance, not productivity
To be honest, the previous 10 focused on productivity. But at the end of the day, what do we want? Is only the amount of work done important to us? Where does our personal health and well-being rank on the list?
As we know, our money and energy are limited. Therefore, we always have to choose. Our choices reflect our priorities and goals. We can either do the most important and basic things as well as we want, or we can try to do everything together and end up failing! We do not need productivity in work environments. What most of us are really looking for is a sense of balance. This sense of balance is created when we have confidence in ourselves and the way we work.
Source: Ramsey Solutions